{ "version": "0.1-draft", "updated": "2026-10-07", "purpose": "Open model for estimating hours saved per event. Ranges, not points. Every number is an estimate until validated; see source per step.", "decision_rule": "If total hours saved per event (using the owner's own data) is below 2, the product is not needed.", "reference_event": { "guests": 150, "paid": true, "offline": true, "team_size": "1-3", "networking_goal": true, "note": "Reference point only. Scale steps with the parameters below." }, "scaling_parameters": { "guests": { "unit": "people per event", "affects": ["registration_tickets", "reminders", "door_day_of_event", "networking", "post_event_report"], "rule": "Steps marked linear_guests scale roughly in proportion to guests/150 for the variable part; the fixed part does not scale." }, "paid_share": { "unit": "share of guests paying, 0..1", "affects": ["payments_refunds"], "rule": "payments_refunds hours are 0 for fully free events and scale with number of paid orders." }, "events_per_year": { "unit": "events", "rule": "Multiply per-event savings by events per year. Setup of the first event is longer; ranges below assume an organizer who has run the platform once." }, "networking_goal": { "unit": "boolean", "rule": "If false, the networking step is 0 hours before and after." } }, "steps": [ { "step": "announce_and_event_page", "now_tools": ["Google Docs", "Tilda or site builder", "Facebook event", "Canva"], "now_hours_per_event": [2, 6], "with_product_hours": [0.5, 2], "scaling": "fixed", "automated": ["draft from a link or text", "time zone from the address", "uk/en versions of the page"], "stays_manual": ["event description and positioning", "cover image and design (no cover gallery yet)", "program content"], "risks": ["AI draft needs human review before publishing"], "availability": "available on staging", "source": "estimate by the draft author from a typical process; [уточнити: validate with 2event team on events 2017-2024]" }, { "step": "registration_and_tickets", "now_tools": ["Google Forms", "Excel", "messenger chats", "Eventbrite or Luma"], "now_hours_per_event": [3, 10], "with_product_hours": [1, 3], "scaling": "linear_guests", "automated": ["ticket types and price waves", "promo codes and referrals", "registration form", "ticket transfer", "embeddable widget"], "stays_manual": ["pricing decisions", "special cases and individual invitations", "approval of applicants if used"], "risks": ["wrongly set sale periods", "promo-code abuse"], "availability": "available on staging", "source": "estimate by the draft author; [уточнити: validate with team]" }, { "step": "payments_and_refunds", "now_tools": ["bank transfers with manual matching", "payment-link services", "spreadsheets"], "now_hours_per_event": [4, 15], "with_product_hours": [1, 4], "scaling": "linear_paid_orders", "automated": ["card payment and confirmation", "order and ticket issue", "automatic refunds on event cancellation", "payout report"], "stays_manual": ["disputes with the bank", "accounting and tax documents", "individual refund decisions", "payout approval where required"], "risks": ["payout default is after the event plus 3 days, so money arrives late", "platform fee on refunds [уточнити]", "live payment mode not confirmed"], "availability": "available on staging; early payouts in development", "source": "estimate by the draft author; free events: 0 hours. [уточнити: validate with team]" }, { "step": "reminders", "now_tools": ["manual emails", "messenger broadcasts", "calendar invites made by hand"], "now_hours_per_event": [1, 4], "with_product_hours": [0.25, 1], "scaling": "linear_guests", "automated": ["email reminders 24h and 2h before", "waves of invitations", "one-click unsubscribe"], "stays_manual": ["wording of announcements", "last-minute change messages"], "risks": ["SMS, Telegram and calendar invites are in development (stage 6), so only email is available today"], "availability": "email available on staging; SMS and Telegram in development", "source": "estimate by the draft author; [уточнити: validate with team]" }, { "step": "door_day_of_event", "now_tools": ["printed lists", "paper tickets", "manual badge printing"], "now_hours_per_event": [2, 6], "with_product_hours": [1, 3], "scaling": "linear_guests", "automated": ["QR scanning with offline list", "PDF badges", "on-site ticket sales", "check-in status in real time"], "stays_manual": ["staff at the door", "equipment and printing", "handling of failed scans"], "risks": ["scanner incidents have happened on the legacy system (2018, 2024); new scanner verified by code reading only [уточнити]"], "availability": "available on staging", "source": "estimate by the draft author; legacy incidents: wiki incidents/egypt-exhibition-scanner-2024 and timeline/2018" }, { "step": "networking", "now_tools": ["WhatsApp or Telegram chat", "LinkedIn", "manual introductions by the organizer"], "now_hours_per_event": [3, 20], "with_product_hours": [1, 6], "scaling": "linear_guests", "automated": ["fields 'I offer' and 'I seek' at registration", "attendee list shown only by consent", "filters by what people offer or seek"], "stays_manual": ["moderation of the list", "organizer's own introductions for key guests", "meeting logistics"], "risks": ["AI matching and meeting planning are stage 2, not available yet", "value depends on how many guests fill the fields"], "availability": "basic version on staging; AI matching planned", "source": "estimate by the draft author; 0 hours if networking is not a goal; [уточнити: validate with team]" }, { "step": "staff_and_volunteers", "now_tools": ["chats", "spreadsheets", "calls"], "now_hours_per_event": [2, 10], "with_product_hours": [2, 10], "scaling": "fixed", "automated": [], "stays_manual": ["recruiting", "shift planning", "briefing"], "risks": ["module is planned for stage 4; there is no saving today"], "availability": "planned", "source": "estimate by the draft author; saving is zero until stage 4 ships" }, { "step": "post_event_report", "now_tools": ["Excel", "exports from several tools"], "now_hours_per_event": [2, 6], "with_product_hours": [0.5, 2], "scaling": "linear_guests", "automated": ["sales and attendance statistics", "source attribution by UTM and referral", "CSV and XLSX export", "finance report"], "stays_manual": ["interpreting results", "sponsor reports in custom format", "feedback email (not yet built)"], "risks": ["statistics screens checked by code reading only [уточнити]"], "availability": "available on staging", "source": "estimate by the draft author; [уточнити: validate with team]" }, { "step": "repeat_audience", "now_tools": ["exported CSV lists", "email service", "manual copying between events"], "now_hours_per_event": [1, 5], "with_product_hours": [0.5, 2], "scaling": "linear_guests", "automated": ["export of guest lists", "import of guests from CSV"], "stays_manual": ["deciding whom to invite", "consent management until the contact base ships"], "risks": ["follow button, contact base and 'invite past guests' are in development (stage 6)", "import from Luma is in development"], "availability": "partial; main part in development", "source": "estimate by the draft author; [уточнити: validate with team]" } ], "reference_totals": { "now_hours_per_event": [20, 82], "with_product_hours": [7.75, 33], "note": "Simple sums of step ranges for the reference event with every step counted as available. Not a forecast. Steps that are not available yet (staff_and_volunteers) save nothing; steps in development save less than shown until they ship.", "recount_rule": "Recompute from the owner's own parameters; drop steps the owner does not have." }, "no_gain": [ { "case": "One free meetup a year with up to 30 guests", "why": "A simple form already covers it; saving is below 2 hours per event." }, { "case": "Searching for venue, speakers and sponsors", "why": "Negotiation and selection stay human work; the venue marketplace is planned for stage 3 and not available." }, { "case": "Writing the program and event content", "why": "The platform lays it out; it does not decide what the event is about." }, { "case": "Attracting an audience", "why": "The 2event catalog has few visitors today; the organizer's own channels bring the guests." }, { "case": "Accounting, tax documents, legal contracts", "why": "The platform produces reports and receipts for the Ukrainian scheme; accountant work remains." }, { "case": "Physical work on site", "why": "Staffing, equipment, catering and cleaning are not reduced by software." }, { "case": "Staff and volunteer management", "why": "Planned for stage 4; no saving until it ships." }, { "case": "Organizer outside Ukraine already on Luma, free events, no networking", "why": "Luma covers this case at no fee; switching would cost time and save little." }, { "case": "Online-only event needing built-in streaming", "why": "Only Zoom or Meet links and recording access by ticket exist." }, { "case": "Event that needs seat maps", "why": "Seat maps are not in the product." } ] }